Refunds related to changes in your enrollment (withdrawal, cancellation, changing Financial accounta students or parents checking or savings account, prepaid card account, or other consumer asset account held directly or indirectly by a financial institution. Although there is an excess of $500 on the account, this does not constitute an FSA credit If a school did not make a disbursement to an enrolled student for a payment period(s) he or she completedfor example, because of an administrative delay or because the students ISIR was not available until laterit may pay the student for all prior completed periods in the current award year or loan period for which the student was eligible. A school may pay a credit balance by initiating an EFT to a bank account designated by the student or parent. responsible for ensuring that any personally identifiable information account and does not identify it as an FSA credit (for example, an estimated Federal satisfies the conditions and deadlines explained under Defining the Date of Disbursement earlier in the chapter. The course for which the tuition and mandatory fees were assessed or collected was during the preceding Fall 2022 or Spring 2023 semesters. January 5, 2023, last day to request a financial aid payment extension January 23, 2023, first day of classes Financial Aid disbursement and refunds via direct deposit February February 6, 2023, last day to add/drop for financial aid purposes March March 2, 2023, priority deadline date for FAFSA/CADAA for 2023-2024 Refunds of fees and tuition charges for self-support, special session, and Professaional and Continuing Education (PaCE) programs or courses at the CSU are governed by a separate policy established by the University, available at www.csusm.edu/el. Students are required to repay aid for which they are determined to be ineligible. servicer. must have remaining Pell Grant eligibility for summer. The restrictions for such an authorization are the same conducting a balance inquiry or withdrawal of funds at an The school and its third-party servicer, if applicable, must have a process (consistent with the regulations) for determining student eligibility at the time of disbursement. published deadlines. are eligible to receive; creating origination, disbursement, or other records in the units they are enrolled in before the Grant Recalculation date, their Grants will you will have a credit balance (i.e., money left over) after your financial aid . Prospective students who register for courses offered by the University are obligated for the payment of charges and fees associated with registration for those courses. We are available to service students in the student center in Bayramian Hall Monday-Friday from 10:00 a.m. - 2:00 p.m. Financial Aid staff are also available to answer your questions by phone at 1-818-677-4085. Nonresident Tuition (in addition to basic tuition and other systemwide fees charged to all students) for all campuses: $396 per unit. other late disbursement requirements are met). Details on refund requirements for students who completely withdraw within a semester are available on the Financial Aid and Scholarships web site. determination by the school that the fees assessed equipment (including kits) as part of a programs enrollment agreement, student or parent of his or her to cancel all or a part of a loan. The institution may withhold permission to register orother services offered by the institution from anyone owing fees or another debt to the institution. June 30, 2023. Fall 2022: First disbursement date is August 18. materials and the student does not have a real and reasonable opportunity to purchase them student or parent is: if the student is enrolled in a credit-hour program offered in A limited number of Cal Grant awards are currently made available each year on a competitive basis for students who do not qualify for one of the entitlement programs. enrollment following the date that such Title IV, HEA program Any remaining aid the Finances section of your Student Center. with all of the requirements that apply to a payroll card account under the does not incur a financial obligation for those items but only Published in a January 7, 1999 policy bulletin, these principles are applicable to determining institutional charges. the $4,500 in prorated school charges for the first payment period, it creates an FSA credit balance of $800 your MyCSUSM account and look for any "to do" items or holds. The process to establish and adjust other university-based mandatory fees requires consideration by the university fee advisory committee and a consultation orstudent referendum process as established by California State University Student Fee Policy, Section III, or any successor policy. on behalf of the school, and the school or third-party servicer makes The required fee shall be subject to referendum at any time upon the presentation of a petition to the campus President containing the signatures of 10 percent of the regularly enrolled students at the University. Individuals who do not have this insurance will be subject to a federal financial penalty. encouraged to sign up for eRefund (direct deposit) online from their Student Center. If a student who qualifies for a late disbursement completes or withdraws during the payment period or period of enrollment, a school must make or offer, as appropriate, a late disbursement. these items from a source other than the school. a late disbursement of Title IV funds to a student for whom the school did not have a valid SAR/ISIR by the deadline established by the Department. Grant Recalculation Dates For students enrolled in the standard semester - 16 week semesters - the Grant Recalculation Date is the day after the Add/Drop period ends. A school is permitted to hold Title IV credit balances if it obtains a voluntary authorization from the student (or parent, in the case of PLUS). an FSA disbursement until the 10th day before the first day of classes (the Financial Aid & Scholarship Department 18111 Nordhoff Street Northridge, CA 91330-8307 Phone: 1-818-677-4085 Fax: 1-818-677-6787 Email: financial.aid@csun.edu in a minimum of six units to be considered for any loan funds. Note: User fees are subject to change pending approval in accordance with university procedures. The return must be offset by a downward adjustment in the students Direct Loan record in the COD show you are qualified to obtain a college education by: havinga high school diploma or recognized equivalent such as a General Education Development (GED) certificate; completing a high school education in a homeschool setting approved under state law (or, if state law does notrequire a homeschooled student to obtain a completion credential, completing a high school education in a homeschool setting that qualifies as an exemption from compulsory attendance requirements under state law), Complete the California Dream Act application online at. Generally, an otherwise eligible student or parent becomes ineligible A third-party servicer ceases to provide contracted services, goes out 14 . Applications are reviewed, and aid is awarded throughout the year, but state and institutional awards are based on available funding. See Federal Register Volume 84, Number 212, November 1, 2019. Therefore, if a student borrower or parent PLUS loan borrower dies after the school has received the loan funds but before the loan is disbursed, the school must return the entire disbursement to the Department. Regardless of your income level, you are encouraged to apply for assistance. Sophomore, etc.). For more on the GLB Act, see FTC standards for safeguarding customer information in Volume 2. The contract must provide that the servicer agrees to the following: comply with all Title IV provisions, including those that refer solely to schools as well If notified that a check is available for immediate pickup, the school To be considered for summer financial aid a student must meet the following requirements: Must be enrolled as a matriculated student in a degree program. Last Day to submit Verification documents ("To Do" items) September 8, 2023. of the refund policy demonstrating exceptional circumstances which prevented the student will be used to determine the payment amount. If a student withdraws his or her authorization for the school to hold the credit balance in a school-issued, stored-value card, the school must deliver any remaining credit balance within 14 days. for the spring term. whether or not it is assessed to all students at the school. notifies the student or parent that the check is available for immediate for the various scholarship opportunities administered by CSUSM. The Gramm-Leach-Bliley (GLB) Act requires schools to have an information security program that ensures the security and confidentiality of customer information and protects against the unauthorized access to or use of, and anticipated threats to the security or integrity of, such information. 668.165(b), allowing the school to use Title IV funds to pay for With the students authorization, a school may credit a students account with Title IV funds The Federal Pell Grant is dependent on enrollment status and eligibility. If your school has lost contact with a student who is due a Title IV or parent before it requests funds through G5 or the Department faster, safer, and convenient, as funds are directly deposited to your bank account. Both federal and state financial aid and any outstanding debts to Cal State San Marcos must be repaid before any refund is given to the student. Funding for financial aid programs is provided by the federal and state governments, colleges and schools, and a variety of other public and private sources. Refunds are delivered after disbursement: You have the right to cancel all or a portion of your loan(s): Complete the Change in Aid Form to initiate the change. example, when FSA loan funds are disbursed to a recipient, the student or IV funds are reasonably available to students, including at the Undergraduates/Teaching CredentialsNumber of Units. Where do I find the routing and account information for my checking account? Federal regulations require federal aid may only be awarded to an undergraduate, graduate or a professional student once for a previously passed course. ensure all requirements for T1 arrangements are met; ensure that the terms of the accounts offered pursuant to a T1 arrangement are not inconsistent with the best financial interests of the students opening them. Cost: $22,000 Title IV funds: Pell = $5,100, Subsidized DL = $3,500, Unsubsidized DL = $2,000 to pay for noninstitutional charges. Tue. http://www.csusm.edu/shcs/generalinfo/healthinsurance.html, California State University Student Fee Policy, https://www.csusm.edu/finaid/fatypes/programs/index.html, https://www.csusm.edu/finaid/scholarships/other_scholarships_opportunities.html, Acalog Academic Catalog Management System (ACMS), Academic Excellence and Student Success Fee, Academic Technology Services Equipment Fee (See equipment checkout fee schedule), Administrative Late Fee (Failure to meet administratively required appointment or time limit fee), Application Fee for CSU Admission (nonrefundable), Chemistry Lab Breakage Fee - Cost of broken lab equipment, College of Education Application Credential Fee, Health Services Augmented Cancellation Fee, School of Nursing LVN-BSN Skills Assessment Fee, Orientation Fee - Family member full day (each, up to 2 guests per student), Orientation Fee - First-Year Student with Overnight, Late Payment Plan Fee (per month) (maximum of $45 per semester), Photo ID - Temporary (ALCI, Open University), Student Laptop Computer Security Repair Fee, Visiting Artist / Art Professional Fee: AMD 419, Visual and Performing Arts Overdue Equipment Late Fee (per hour), Lost Item Processing/Billing Fee (non-refundable), Excessive Use Fee Circulation Desk Equipment (applied at billing), Damaged Material (cost to repair or replace), Lost/Damaged Interlibrary Loan Item Replacement. the loan cancellation request within the following time frames: If the school obtains affirmative confirmation from the student, Log-in to MyCSUSM to confirm your Course Drop Protection Hold has been placed on your account. If a borrower asks the school to do this, the school should direct him or her to the appropriate servicer for guidance on how he or she can return the money. longer enrolled and there are no pending Title IV disbursements at the convenient access to Title IV, HEA program funds in part and one contact to: counsel borrowers about their loan repayment obligations; obtain permission to credit loan funds to students accounts to threshold to comply voluntarily with those requirements; ensuring the terms of all accounts offered under a T2 credits the students account with its own funds before the 30 days have Eligible applicants must meet financial criteria, have graduated from a California high school in 2000-01 or later, and be under the age of 28. For example, Ms. Inu Nagar enrolls at Eaglewood Technical Institute (ETI) as a computer ascertain whether the fees imposed under the T2 *Lost items are billed as closely to the actual replacement cost as possible. insurance such that the funds accessible through the card are Unless a student or parent (in the case of a parent PLUS loan) authorizes a school to hold a credit balance, the credit balance must be paid to the student or parent as soon as possible but no later than 14 calendar days after the balance is created (or 14 calendar days after the first day of class if the credit balance was created before the first day of class). This form, if signed by you (the student or parent, as applicable), authorizes TKMU to retain an FSA credit balance and pay it to you in accordance with TKMUS Procedure for Paying Federal Student Aid Credit Balances. All payments of Title IV funds deposited to an account that students Financial aid awards are calculated based on the number of units per semester. balance to a student no later than 14 days after the date it was created or no later period, the institution must immediately mail the check to the student If you use an electronic process to provide notices, make disclosures, or direct students to a secure website, then you must notify each student individually every year. affiliated with the third-party servicer. The Department considers a school on Heightened Cash Because the actual loan disbursements received by a student may differ slightly from the amount expected by the school (due to loan fees and rounding differences), you may include the gross amount of the loan disbursement or a close approximation of the net disbursement amount. all contracts for the marketing or offering of a schools Servicer Oversight Group by e-mail at FSAPC3rdpartyserviceroversight@ed.gov or by telephone at (816) 268-0543. $1,700 from each of Payment Periods 3 and 4), which is more than her scheduled award of $5,100. principally to students at the institution; or. Scholarship and State University Grantswill be prorated (adjusted) based on theenrollment A school may not obtain a students power of attorney to authorize Refunds of fees and tuition charges for self-support, special session, and extended education programs or courses at the California State University are governed by a separate policy established by the University, available at: www.csusm.edu/el. This account may be a checking, savings, payment methods must credit a students ledger account for the amount Disbursements If you have been awarded financial aid and have completed the required documentation, your aid may begin to disburse the week before the first day of instruction. Refunds due to financial aid overpayments begin approximately one week prior to the Student Financial Services encourages all students to enroll in direct deposit. A school may continue to share information related to TKMU will pay credit balances by depositing the funds in a savings or checking account or transferring the funds to a stored-value or debit card that you designate. and housed and serviced in a way that guarantees that Title An email will be sent once your aid has been applied to the balance on your student account. In the Charges by Due Date page, you can review what amount is due by each due date. balances resulting from unclaimed checks or rejected EFTs prior to the Funds from loans are based on full-time enrollment. funds directly to students; and. students below competitive market rates, provides a way for a student to obtain those books and That means, if a school discovers a schools submit a request for those funds. eRefundis the fastest and most secure method to receive any refund from CSUSM. In this case, because the charges assessed up 1Within this chart, the rules for a Pell Grant also apply to Iraq and Afghanistan Service Grants. selected payment options, as long as students provide the Financial Aid & Scholarships - Global Site Navigation; . withdrawal that exceeds the balance in the financial account or Upon accessing the direct deposit information page, indicate which type of account You must meet all eligibility requirements for your aid to pay. All charges for tuition, fees, and room and board (if contracted with the school) must be considered institutional charges. Title IV, HEA provision; use any Title IV funds (and any interest or earnings on them) solely for the purposes Applicants should also complete the FAFSA each year as most scholarships also consider financial need in the awarding criteria. August | Awards Disbursed. information correctly to ensure your funds arrive timely without delays. procedures: The return must be offset by a downward adjustment in the students Pell, TEACH, or Iraq and Afghanistan The university shall report annually to the Chancellor a complete inventory of all university-based mandatory fees. Last Day to accept your Direct Loans for Summer 2023. related expenses (e.g., parking or library fines, the cost of July 28, 2023. A student who has not completed the verification process, has an unresolved C code on the SAR/ISIR, or has unresolved conflicting information, is not covered by the special provisions for books and supplies if those issues have not been resolved at least 10 days before the start of the students payment period. are not available elsewhere or accessible by students enrolled During the first four weeks of the semester, disbursements are scheduled to run twice Student Financial Services can be reached at: sfs@csusm.edu 760-750-4490 Sample Summer Fee Amounts a debt to the university. To receive a financial aid refund, students must have excess aid after tuition fees have been paid and no pending holds or 2022/2023 To Do List items. All tuition and fees for the Summer 2023 term are due Wednesday, May 17, 2023. All classes have been dropped prior to the first day of the term. the endorsement or certification of the student; or. The waiver of mandatory systemwide tuition and fees under this section applies only to a person who is determined to be a resident of California pursuant to Chapter 1 (commencing with Section 68000) of Part 41 of the California Education Code. document eligibility for the late disbursement. If a school receives a students or parentss request for cancellation outside of the period during which the school is required to cancel the loan, grant, or loan or grant disbursement, the school has the option of canceling and returning the loan or grant. 1101), pursuant to paragraph (15) of subsection (a) of Section 1101 of Title 8 of the United States Code, shall be exempt from paying nonresident tuition if the student meets the requirements of (1) through (3), below: 1. Once bonds are issued, authority to set and adjust student body center fees is governed by provisions of the State University Revenue Bond Act of 1947, including, but not limited to, Education Code sections 90012, 90027, and 90068. The earliest a school may disburse Title IV funds to an eligible purposes of making direct payments of Title IV, HEA program funds. Pell Grant), it is not a disbursement. aid award covering your tuition and fees. If you want to exclude specific charges or costs from a calculation, you If you still cannot find the student, your school must return the Title IV Can I change my eRefund information once I sign up? based on complaints from students or a determination Disbursements begin in September (for fall quarter), January (for winter quarter), and March (for spring quarter). within 14 days after the start of the semester, whichever is later. A student body association fee must be established upon a favorable vote of two-thirds of the students voting in an election held for this purpose (Education Code, Section 89300). Note that this procedure for prorating the costs over the length of the program does not affect how a school maintains or should maintain its accounting records. of disbursement. FSA funds may not escheat to a state or any other third party. provides books and supplies. in the term for which the fees were assessed and collected. at the California State University. manner keeping with a fiduciary under the Title IV, HEA programs. Service Grant award in the COD System. and Tier 2 arrangements; allow students, at any time, to change their previously The school must notify the Department (by updating Section J of the E-App) within 10 days of any of the following changes to servicer arrangements: The school enters into a contract with a new third-party servicer. housing and the bookstore. TEACH Grant funds are credited to a students account. will be sent to the student via direct deposit (students must enroll in direct deposit, or parents (as applicable) written authorization; and. Some of the general disbursement requirements include: You may view the status of your student account atMyCSUSM and Select Student Center and click onFinances. A financial account where information about the account is disbursing or delivering FSA funds. educationally related goods and services provided by the school credit balance will be remitted to you. at the school as at least a half-time student for the period of KTC would apportion $4,500 (450 hours/1,500 hours $15,000) to each of the payment periods in the first Hanna begins the second payment period on August 12, 2020, and the school credits her account with These Do I have to sign up for eRefund each semester? Schools must submit Direct Loan and Pell, TEACH, and Iraq and Afghanistan Service Grant disbursement records to the COD System no later than 15 days after making the disbursement or becoming aware of the need to adjust a previously reported disbursement. If a student did not withdraw or complete the payment period or period of enrollment but ceased to be enrolled at least half-time, the school may make a late disbursement of a Direct Loan. August 17: Financial aid refunds begin. Undergraduates and Teacher Credential candidates must be enrolled if the insurance is required for all students and the coverage Schools on the heightened cash monitoring and reimbursement payment period. A school may not reduce or eliminate a students eligibility for a Title IV credit balance by front-loading or apportioning institutional charges that the school cannot document are attributable to that payment period. On an ISIR, use the field labeled Processed The earlier you The school is permitted to retain any interest earned on the students Title IV credit balance funds. If the reduction in units remains Be sure to enter your banking due. eRefundis A school may pay a Title IV credit balance by issuing a check payable received a refund due to overpayment may still owe a debt to the university if the If a school chooses to make a late disbursement of a Direct Loan to a student who ceases to be enrolled as at least a half-time student, the school determines the amount of the late disbursement of the Direct Loan it will offer the student by determining the educational costs the student incurred for the period of instruction during which the student was enrolled at least half time. schools determination that the student withdrew, or, for a student who did not withdraw, 180 When a school charges for an entire program at the start of the course, it must determine the institutional Through this document, you will tell Triskaideka Marley University (TKMU/the University) how you would like the school to manage the FSA credit balance on your student account. Users then: select the correct award year and program for the request; choose the general reason why extended processing is being Date. On a SAR, use the date above the EFC on the first page. Proration for crediting students account: First Payment Period: 300/1500 $15,000 = $3,000, Second Payment Period: 300/1500 $15,000 = $3,000. Disbursement Process Disbursement of Funds When a student accepts his or her financial aid disbursement (payment), he or she is agreeing to the Terms and Conditions of his or her financial aid award. that enables it to make those books or supplies available to If the student has only temporarily dropped below half-time enrollment, you may still make a Direct Loan disbursement after the student resumes at least half-time enrollment within the current payment period. Students whose families have income and assets up to $171,000 per year may be eligible for a scholarship of no less than 10% and no more than 40% of the mandatory system-wide tuition and fees. to 50% of her scheduled award (see Volume 3, Chapter 3). requested from the reason code dropdown menu; provide an explanation for the request; and. Unless otherwise specified, a student or parent may authorize a school to carry out the allowable activities for a specific period of time such as an academic year or for the entire period the student is continuously enrolled, including multiple academic years. However, the school must cease all attempts to disburse the funds and ensure that all unclaimed credit balance funds are returned no later than 240 days after the date it issued the first check. With written authorization from a student, a school may hold, on You may also use an electronic process to provide required notices and make disclosures by directing students to a secure website that contains the required notifications and disclosures. the arrangement. No student withdrawing after the 60 percent point in the term will be entitled to a refund of any mandatory fees or nonresident tuition. Students are required to purchase equipment from the institution as Important:A financial aid student who drops all classes prior to the start of the term but already The President shall provide to the fee advisory committee a report of all campus-based mandatory fees. educationally related goods and services from the bookstore (with the Financial aid programs provide support for students to help meet the costs of obtaining a college education. Pell Grant and Cal Grant awards are prorated, based on enrollment. any additional items specified by the Department in a notice program with terms that are not substantially equal in length about the financial account and how it may be opened; the financial account or access device is cobranded with the late disbursement. A school may credit a students account with a late disbursement of FSA funds without the students permission for current tuition, fees, and room and board provided by the school (includes up to $200 in prior year charges for tuition, fees and contracted room and board). As explained later in this chapter, a school generally has 14 days to pay an FSA credit balance to the student or parent, unless it has written permission to hold the credit balance. If students enroll time (9-11 units), the grant will be reduced to 75% of the award amount. to develop a process to periodically check for returned Title IV credit Scholarship Line: 909-537-7399 show there is no one else (such as a relative, landlord, or member of the functions associated with processing direct payments of Title IV funds would be available only if the student had not received a full-time Pell Grant payment If the FSEOG funds cannot be carried forward to the next award year, the school must return them to the correct Community college students who do not already have a Cal Grant may be eligible to receive a Cal Grant A or B Transfer Entitlement award if they have at least a 2.4 grade point average when transferring to a baccalaureate degree granting institution. For instance, if a school provides a bookstore voucher, the student may opt out by not using the voucher. The amount a school must provide is the lesser of the presumed credit balance or the amount determined by the school that the student needs to obtain the books and supplies. In the case of a person without lawful immigration status, the filing of an affidavit with the institution of higher education stating that the student has filed an application to legalize the students immigration status or will file an application as soon as the student is eligible to do so.
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